PowerPoint Lab Office 2007


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PowerPoint Lab Office 2007

If you are using Microsoft Office 2003, please visit Lab: Powerpoint.

Objectives

Learn how to use Microsoft PowerPoint
Create a presentation
Use drawing tools in PowerPoint
Add slide transitions to your presentation

What is Microsoft PowerPoint?

Microsoft PowerPoint is an application used to create presentations. Instead of the older method of using overhead slides and projectors, PowerPoint is a flexible, fast way to create professional-looking visuals for many different types of presentations. If you haven't already used PowerPoint for school projects, you will very likely need to use it here at Tech.

Assignment

PowerPoint is a tool that is used in a new form of informal presentation called Pecha Kucha. The key to Pecha Kucha is the simple formula: 20 slides for 20 seconds each. Each presenter has the spotlight for 6 minutes 40 seconds to share and show off their work before the program moves on to the next presentation. The unfolding mix of stuff on show keeps everyone engaged and talking. For more information on Pecha Kucha in the Atlanta area, please see: http://www.atlantapechakucha.com/. A Pecha Kucha video tutorial can be found at: http://www.youtube.com/watch?v=9NZOt6BkhUg. For the purposes of this class, we will not have you present your slideshow, so it will need to speak for itself.

Your slideshow will be about yourself, but does not have to be overly personal. You may have a slide about your major, your favorite place to eat, the courses you are taking this semester, or anything else that is a part of your life. Each slide should have a different central picture, but could have more than 1 picture, and no more or less than 1 sentence.

Getting Started

All computers are different, but to start MS PowerPoint, you will probably have to do something along these lines.

Click on Start All Programs Microsoft Office PowerPoint 2007
or
Click on Start All Programs Microsoft Office Microsoft Office PowerPoint 2007

Slide Layout and Style

The layout of your presentation describes the arrangement of text and images on each slide. The style of your presentation describes the visual design (colors, backgrounds, font styles, etc.) used to give your slides more aesthetic appeal.

PowerPoint will open to a single blank slide with two textboxes. This is your title slide in a default layout. Just click in the boxes to add text.

To add a new slide, go to click the New Slide button in the Slides section of the Home ribbon and select the layout of your choice from the drop-down menu for the next slide. Pick anything you want. You can also add a slide with Ctrl + M, which will automatically insert a new slide in the default layout.

To change the layout of the current slide, click on the the Layout button in the Slides section of the Home ribbon and select the layout of your choice from the drop-down menu. When you insert a new slide, it will reflect this same layout.

To change the style of your presentation, go to the Design ribbon. In the Themes section is a list of various predefined themes you can use to style your presentation. Click on one to apply it to your presentation instantly. Select whatever style you like. You can always change it later.

Inserting a Picture

From within PowerPoint: To insert an image from the files that PowerPoint already has in its program, click the Clip Art button in the Illustrations section of the Insert ribbon. A window will appear to the right of your slides which allows you to search for and select clip art. Other options for graphics and images inside of PowerPoint are also in the various sections of the Insert ribbon. Some examples are Shapes, SmartArt, WordArt, Chart, Movie, Sound and Table.

From the Internet or Hard Drive: Many images, graphs, and charts on the Internet are available for use. First they must be saved onto your computer. For Windows, you do that by left-clicking on the image, selecting "Save Picture As", and then putting the picture onto one of your disks. For Macs, you hold down the apple button, click, and then choose the "Download Image to Disk" option. Once the graphic is on your computer, click the Picture button in the Illustrations section of the Insert ribbon and then select the image.

Once you insert your image into your slide, you can resize it and move it around. To resize an image, click on it. This should make little boxes appear around the parameter of the image. By clicking and dragging on the squares, you can change the size and shape of your image. By clicking and dragging on the inside of the image, you can drag it around the slide.

Animating the Presentation

You can animate your text, inserted objects (like pictures and graphs) or slide transition. We'll show you a few basics.

Animating Text
The most common animation effect for text is to have each line or bullet appoint appear one at a time. Select a slide with bulleted text. Click the Custom Animations button in the Animation section of the Animations ribbon. The Custom Animations window will open up to the right of your slide, and this window will present you with several animation choices. Place the cursor anywhere in your bulleted list and try Add Effect -> Entrance -> Fly In.

Now let's see what it looks like. Press the Slide Show button in the Presentation Views section of the View ribbon or press F5. Each time you hit the space bar or click with your mouse, another bullet point will fly in. A more subtle and probably more professional choice is Wipe. Select this choice in the same menu and view the slide show again.

Animating Pictures
This will be similar to animating text. Find a slide with pictures or graphs on it. Click on the picture/graph to select it. Click the Custom Animations button in the Animation section of the Animations ribbon. Select an animation effect just as you did for text.

Slide Transition
You can also animate the way the next slide appears. Look in the Transition to This Slide section of the Animations ribbon. Click on any of the transitions available to apply it to this slide.

And A Whole Lot More
Obviously, there's a lot more you can do with animation. You can even add sound effects! But we'll leave that for you to discover on your own.

Drawing in PowerPoint

You can draw in PowerPoint the same that you can draw in Microsoft Word. Click any object on any slide, and the new Drawing Tools ribbon appears. This ribbon allows you to select some basic shapes (rectangle, oval, line) to make it easier to create drawings. You can even do free-form shapes, but drawing with a mouse can be rather difficult.

The best way to learn how to draw in PowerPoint is to try it out!

Turnin

Save your presentation as Lab4.ppt and then turn in via T-square.

Your PowerPoint presentation must be the result of your own original work. The requirements include:
NOTE: these point values are tentative – we reserve the right to change them.

All slides relate to you [10 points]
Pleasing design and layout of slides (theme, flow, appearance, readability) [10 points]
First slide is the title slide with your name and a catchy title [10 points]
At least one slide with a visual created with the drawing toolbar [10 points]
At least one slide with animated text [10 points]
Have at least one image that is different on every slide [10 points]
Every slide has exactly 1 complete sentence or phrase (no more and no less) complete sentence each [10 points]
Powerpoint presentation uses animated slide transitions so that the entire presentation plays by itself and each slide automatically transitions to the next slide after 20 seconds [10 points]
Exactly 20 slides TOTAL [10 points]
No spelling errors [5 points]
Correct filename, Lab4.ppt [5 points]

Questions?

Link to this Page

Lab: Powerpoint last edited on 14 April 2008 at 4:05 pm by lawn-128-61-19-55.lawn.gatech.edu